Unclaimed Property - you may be richer than you think! - Washington State Department of Revenue
 
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FAQs

Holder Information

Can holders report early?
How do I get an extension?
What is the Department of Revenue's Federal ID number (FEIN)?
How should securities be registered?
What is your mailing address?
Do holders have to report if there is nothing to report?
Do holders need to report items under $50?
Do holders need to report small amounts of unclaimed property even when the cost of research and reporting exceeds the property value?

Can I send the payment electronically?

We paid an owner funds that were reported to your office. How do we get our money back?
We reported property to you in error? How do we get our money back?
Can I report electronically?
Do you accept the new NAUPA format?
Can I send you my report via e-mail?
We discovered "past due" property and would like to report it without penalty. Does your office accept voluntary disclosure agreements?
How do I open or close my Unclaimed Property account?
How do I obtain a Holder Reporting Number?
What category code do I use?
Do you accept Wagers (HRS) reporting software?
What happens if I file late?
How do I find out more information about upcoming workshops regarding unclaimed property reporting?
How long do I have to keep my report and working file after I report?
We mailed out a check to a customer and it came back undeliverable. Do we report the incorrect address or just list it as unknown?
Is a signed Summary Report required when filing on-line?

Can I report property for other states to Washington? Or Who does Washington have Reciprocity Agreements with?

Q. Can holders report early?

Holders may report property prior to normal abandonment by requesting permission to UCP@dor.wa.gov. In your request, provide the reason you would like to report the property early.

Q. How do I get an extension?

Fax (360) 586-2163 or e-mail a request with the following:
- Company name
- Holder # or if not known provide company FEIN
- Reason for extension
- Length of extension needed

Q. What is the Department of Revenue's Federal ID number (FEIN)?

91-6001118

Q. How should securities be registered?

State of Washington Dept of Revenue
Unclaimed Property Section

Q. What is your mailing address?

For regular delivery:
PO BOX 34053
Seattle, WA 98124-1053

Courier Delivery only:
2500 E. Valley Rd., Suite C
Renton, WA  98055
Please specify AM delivery on the courier envelopes.

Q. Do holders have to report if there is nothing to report?

  • Yes, a negative report is required. 
  • The report may be filed on-line.

Q. Do holders need to report items under $50?

  • Yes, there is no minimum amount in the law.
  • Items under $50 may be reported in an aggregate to simplify reporting.
  • If you send a paper report you can simplify your post-reporting record keeping by sending an attachment showing the owner detail that makes up the aggregate. We film the detail and refer to it if an owner comes forward for a small dollar claim.

Q. Do holders need to report small amounts of unclaimed property even when the cost of research and reporting exceeds the property value?

Yes, all unclaimed property should be reported. Below are some tips that may reduce costs.

  • For small credits or outstanding checks, it is as easy to transfer them to a liability account as an income account.
  • Transfer unclaimed property "candidates" to an unclaimed property liability account to simplify research and reporting. If you have a specific issue, contact our staff.
  • Holders may request to delay reporting abandoned property until they have a reasonable amount to report by sending an e-mail requesting permission.

Q. Can I send the payment electronically?

  • Yes, Electronic funds transfer is available to Holders who file their report online. Information needed to transfer funds is available via the online reporting application. 

Q. We paid an owner funds that were reported to your office. How do we get our money back?

  • Complete a Certificate of Holder

    AND
  • Send proof of repayment such as a copy of a cancelled check or a statement signed by the owner acknowledging receipt of the funds.

    Prior to repaying an owner we encourage Holders to check with our office to ensure we are still holding the funds.  Send an e-mail with the year reported, owner name and dollar amount we will check our database.  If the account has not been paid we will flag the account to prevent paying the owner a second time.

Q. We reported property to you in error? How do we get our money back?

To reclaim the funds send a written explanation requesting the funds be returned to your company. The request must include:

  • The items that were reported in error (year reported, owner names reported, and the amount for each owner).
  • An explanation as to why the funds should have not been reported.

Q. Can I report electronically?

Yes, we are able to accept your report electronically in the NAUPA format.

Q. Do you accept the new NAUPA format?

Yes.

Q. Can I send you my report via e-mail?

No, email is not secure and the information you are sending may contain personal information about your customers. 
We do offer on-line filing.  If you file on-line you will need an Access Number, send an e-mail to request your number.

Q. We discovered "past due" property and would like to report it without penalty. Does your office accept voluntary disclosure agreements?

Yes, send an e-mail requesting "voluntary disclosure" or contact Barbie Proffitt at (360) 570-3252 for more information. In most cases we are able to arrange a voluntary disclosure agreement.

Q. How do I open or close my Unclaimed Property account?

To open an account:

  • Send your completed Summary and Detail report.
  • We will open an account when we get your first report and assign a holder reporting number.

To close or inactivate your Unclaimed Property account:

  • Check the appropriate box on the Summary Report form and return the form to our office.
  • E-mail or fax (360) 586-2163 a written request to our office with your request.

Q. How do I obtain a Holder Reporting Number?

A Holder Reporting Number is assigned once we receive your first report. To get a holder reporting number prior to submitting your report, please request a holder number from our office via e-mail. In your e-mail include your business name, FEIN, mailing address, and contact number.

Q. What category code do I use?

Use the code you believe best describes the funds you are reporting to our office. The code description is printed on claim forms and helps the owner understand what was lost and what proof they will need to provide.

Q. Do you accept Wagers (HRS) reporting software?

Yes.

Q. What happens if I file late?

Your company may be subject to late payment interest and other civil penalties.

Interest for late filing is charged from the date the property was due until paid. Generally, if you find and correct a missed reporting on your own, we will not assess penalties and interest.

Civil penalties for intentionally failing to report include: 100% penalty for the value of the property not reported $100 per day for each day the report is withheld up to $5,000

Employees responsible for filing reports who knowingly withhold reports may be prosecuted and subject to a fine of $1000 plus one year in jail.

A reminder notice is sent out to accounts that appear to be delinquent for the previous year's report.

Q. How do I find out more information about upcoming workshops regarding unclaimed property reporting?

Holder workshops are offered throughout the state each year. You may view the schedule and register online.

Q. How long do I have to keep my report and working file after I report?

You should keep a copy of your unclaimed property report and the working file for six years after you file. Other than that, follow your normal record retention requirements.

Q. We mailed out a check to a customer and it came back undeliverable. Do we report the incorrect address or just list it as unknown?

Report the last known address, even if it is undeliverable. We use the address to establish the owner's claim to the property.

Q.  Is a signed Summary Report required when filing on-line?

No, all you need to send is the payment.

Q.  Can I report property for other states to Washington? Or Who does Washington have Reciprocity Agreements with?

As a convenience, if you are a Holder located in the state of Washington, you may file one Unclaimed Property report with our office even if you are holding property for owners who live in other states.*  The property must be considered incidental** property in order to be included on your report.

Once reported our office will forward the names of out-of state owners to the appropriate states. Whether you report the property to our office or to the state directly, you must follow each state’s laws on dormancy periods. Some states may require you to report to them directly even if the property is considered incidental. For property that does not fall under the definition of incidental you will need to report directly to the state of last known address.

*Due to law changes, any property owing to owners with a last known address in California must be reported directly to California no matter how many names or the value.

**NAUPA has defined incidental property as ten or fewer properties, totaling $1,000 or less, which belong to a state other than the state to which the properties were remitted.







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