Holders may report property prior to normal abandonment by requesting permission to UCP@dor.wa.gov. In your request, provide the reason you would like to report the property early.
Fax or e-mail a request with the following: - Company name - Holder # or if not known provide company FEIN - Reason for extension - Length of extension needed
- Company name - Holder # or if not known provide company FEIN - Reason for extension - Length of extension needed
91-6001118
State of Washington Department of Revenue Unclaimed Property Section
For regular delivery: PO BOX 47489 OLYMPIA, WA 98504-7489 Courier Delivery only: ATTN:Cash Mgmt 6500 Linderson Way #227 Tumwater, WA 98501
Yes, all unclaimed property should be reported. Below are some tips that may reduce costs. For small credits or outstanding checks, it is as easy to transfer them to a liability account as an income account. Transfer unclaimed property "candidates" to an unclaimed property liability account to simplify research and reporting. If you have a specific issue, contact our staff. Holders may request to delay reporting abandoned property until they have a reasonable amount to report sending an e-mail requesting permission.
To reclaim the funds send a written explanation requesting the funds be returned to your company. The request must include: The items that were reported in error (year reported, owner names reported, and the amount for each owner). An explanation as to why the funds should have not been reported.
Yes, we are able to accept your report electronically in the NAUPA format. To view the NAUPA layout visit http://www.unclaimed.org. To download FREE reporting software (HRS-PRO) visit http://www.wagers.net.
Yes.
Yes, through our Secure Messaging system. Reports contain confidential information about owners and should not be sent by regular e-mail. To use Secure Messaging, simply go to http://dor.wa.gov, and click on "Register Now" on the right side of the screen. The system will walk you through the registration process to start sending secure messages that are not tax account-specific. Once registered, you will be taken to a screen similar to other e-mail programs. Select "New Message." On the "TO" line, select "Unclaimed Property." You can then send us a message and attach files, such as your electronic report.
Yes, send an e-mail requesting "voluntary disclosure" or contact Patrick Tate at (360) 570-3252 for more information. In most cases we are able to arrange a voluntary disclosure agreement.
To open an account: Send your completed Summary and Detail report. We will open an account when we get your first report and assign a holder reporting number. Once opened, you will receive annual mailings from our office including our newsletter and reporting booklet. To close or inactivate your Unclaimed Property account: Check the appropriate box on the Summary Report form and return the form to our office. Mail or fax a written request to our office with your request.
A Holder Reporting Number is assigned once we receive your first report. To get a holder reporting number prior to submitting your report, please request a holder number from our office via e-mail. In your e-mail include your business name, FEIN, and mailing address.
Use the code you believe best describes the funds you are reporting to our office. The code description is printed on claim forms and helps the owner understand what was lost and what proof they will need to provide.
Yes, if you are incorporated in our state. You must follow each state’s abandonment periods even if you are reporting the funds through our state. We will pass along other state's property based on the owner's address you report. If you are already reporting to multiple states, you should request permission from the other to report via our state. If you are incorporated in another state, you may report Washington property via that state if we have an exchange agreement. You should check to see which states we have agreements with and notify our office of your intent to report to a different state.
Your company may be subject to late payment interest and other civil panalties. Interest for late filing is charged from the date the property was due until paid. Generally, if you find and correct a missed reporting on your own, we will not assess penalties and interest. Civil penalties for intentionally failing to report include: 100% penalty for the value of the property not reported $100 per day for each day the report is withheld up to $5,000 Employees responsible for filing reports who knowingly withhold reports may be prosecuted and subject to a fine of $1000 plus one year in jail. A reminder notice is sent out to accounts that appear to be delinquent for the previous year's report.
Holder workshops are offered throughout the state each year. You may view the schedule and register online.
You should keep a copy of your unclaimed property report and the working file for six years after you file. Other than that, follow your normal record retention requirements.
Report the last known address, even if it is undeliverable. We use the address to establish the owner's claim to the property.